Privacy Policy 

Work Seekers Collection and Privacy Statement

We do not collect personal or sensitive information unless it is necessary for the performance of our tasks or functions.

What your personal information is

Personal information is any information or an opinion (whether true or not) about you. It would include the opinions of others about your work performance, (whether true or not), your work experience and qualifications, aptitude test results and other information obtained by us in connection with your possible work placements.

Personal information includes sensitive information as defined in privacy legislation. It could include, for example, relevant information about your health status or information obtained lawfully via a criminal history check.

Under privacy laws we only collect personal information if it is necessary for the performance of one or more of our tasks or functions and, subject to the exceptions set out in privacy law, we would not collect sensitive information without your consent.

Who will be collecting your personal and sensitive information

Your personal and sensitive information will be collected by mini Nanny Agency for its own use and on behalf of other members of mini Nanny Agency (Consultants) who might require access to your personal and sensitive information in connection with your work placements.

How to contact us

If you wish to contact us about your personal or sensitive information you should contact us during normal office hours which are 8am – 5.30pm Monday to Friday on 07 3265 6567. If you need to contact us about your personal or sensitive information urgently outside normal office hours you should call 0433 420 157

How your information will be collected

Personal and sensitive information will be collected from you directly when you fill out and submit one of our registration forms or any other information in connection with your application to us for registration.

Personal and sensitive information will also be collected when:

  • we receive any reference about you;
  • we receive results of inquiries that we might make of your former employers, work colleagues, professional associations or registration body;
  • we receive the results of any competency or medical test;
  • we receive performance feedback (whether positive or negative);
  • we receive any complaint from or about you in the workplace;
  • we receive any information about a workplace accident in which you are involved;
  • we receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you are involved;
  • you provide us with any additional information about you.

Your information will be used

Your personal and sensitive information may be used in connection with:

  • your actual or possible work placement;
  • your performance appraisals;
  • our assessment of your ongoing performance and prospects;
  • any test or assessment (including medical tests and assessments) that you might be required to undergo;
  • our identification of your training needs;
  • any insurance claim or proposal that requires disclosure of your personal or sensitive information.any workplace rehabilitation;

Your personal and sensitive information may be disclosed to…

  • potential and actual employers and clients of mini Nanny Agency;
  • referees;
  • other members of the mini Nanny Agency;
  • our insurers;
  • a professional association or registration body that has a proper interest in the disclosure of your personal and sensitive information;
  • a Workers Compensation body;
  • our contractors and suppliers – e.g. our I.T. contractors and database designers
  • any person with a lawful entitlement to obtain the information.

If you do not give us the information we seek

If you do not give us the information we seek:

  • we may be limited in our ability to locate suitable work for you;
  • we may be limited in our ability to place you in work;


You can gain access to your information to correct it if it is wrong

Subject to some exceptions which are set out in the National Privacy Principles(Principle 6 – Access and Correction), you have a right to see and have a copy of personal and sensitive information about you that we hold. If you are able to establish that personal or sensitive information that we hold about you is not accurate, complete and up-to-date, we will take reasonable steps to correct it so that it is accurate, complete and up-to-date. If we are unable to agree that personal or sensitive information that we hold about you is accurate, complete and up-to-date, you may ask us to place with the information a statement by you that claims that particular information is not accurate, complete and up-to-date. If you wish to exercise your rights of access and correction you should contact our office on 07 3253 6567. In some cases we may impose a moderate charge for providing access to personal or sensitive information. We will not charge you simply because you lodge a request for access.

Private Employment Agents Act 2005

Private Employment Agents (Code of Conduct) Regulation 2005

Information Statement for Work Seekers (Other than Models and Performers)

Your relationship with a private employment agent is regulated by a number of Commonwealth and State laws, in particular the Private Employment Agents Act 2005 and the Private Employment Agents (Code of Conduct) Regulation 2005 (the Code).

Prior to providing you with placement and employment services, we are obliged as a private employment agent, to provide you, as a work seeker, with the following information:

  • We must not charge you a fee for finding, or attempting to find work for you in contravention of section 408D of the Industrial Relations Act 1999.
  • We and our employees have a working knowledge of State and Commonwealth legislation affecting the placement and employment of work seekers.
  • We will ensure that all placements are made in accordance with any relevant legislative requirements.
  • If you believe that your agent has acted illegally, inappropriately or in a false or misleading way, you may obtain information about action that may be taken from the Department of Industrial Relations, GPO Box 69 Brisbane Q. 4001, Phone: (07) 3225 2069.