mini Guide: Nanny Employment Agreement

Nanny Employment Agreement

We believe hiring a nanny should have a similar process, (if not more important) to hiring any other employee for your business. We recommend you take a professional approach for your nanny search.

Upon finding the perfect nanny for your family, as with any hiring situation, an employment agreement should be established. This is a formal letter that will be signed by both parties in agreement to the clear expectations for role from the employer and the employee.

Let us help you iron out the key points that should be included in an nanny employment agreement.

Nanny Employment Agreement

How much do we pay our nanny?

In Australia on average, nannies earn $25/ hour + superannuation. This rate, of course, can fluctuate depending on how much experience your nanny has, their qualifications, and how many children they will be caring for. The casual rate currently is set at $22.86/ hour and the permanent rate currently stands at
$18.29 /hour. Nannies are award free and don't incur any penalities, although they are covered by the  National Employment Standard.

One of the  benefits of hiring a nanny over a babysitter or daycare is that nannies make their schedules more available to your family and are more willing to accommodate for extra hours. Sometimes life can get extra busy for your family. If you require your nanny to work outside of the set schedule or longer hours, include an agreed upon overtime rate or appropriate renumeration.

Car allowance

Will your nanny need to pick your kids up from school? Or drive your kids to their extra-curricular activities? Consider how much petrol your nanny will be using for the role and how you will reimburse for fuel / kilometers. The current kilometer rate stands at 0.66 cents. If it makes it easier, will your nanny have access to a family car and will you need to get additional insurance?


Superannuation, if you pay an employee $450 or more (before tax) in a calendar month, you have to pay super - 9.5% on top of their wages. You pay super no matter whether the employee is full time, part time or casual. You have to pay super for some contractors, even if they quote an Australian business number (ABN).

Superannuation is calculated at 9.5% of your nanny’s gross wage and is to be paid out quarterly. 

Income Tax

As the employer, you are required to register for a Pay As You Go Withholding (PAYGW) with the Australian Taxation Office (ATO). Once registered with the ATO, you will be required to withhold the necessary tax from you Nanny’s wage and forward the withholding amounts to the ATO on a quarterly basis.

Applications for PAYGW.


Domestic Workers Compensation or household workers insurance, is essential if you employ someone in your home environment; it can be obtained at an estimated cost of $40 per year from most insurance companies and covers you in the unfortunate case of the employee injuring themselves whilst in your home. Contact WorkCover QLD.

Public Liability Insurance cover accidents in your home. You should check your Homes and Contents insurance policy to ensure your Nanny is covered. Alternatively you may arrange public liability insurance with an insurer such as NannySure.

Motor Vehicle Insurance if your Nanny is going to be using your car.

Nanny Insurance all nannies should have their own public liability/insurance. Nannysure – is a company that we recommend.

Behavioural Expectations

Social Media Employment Agreement

The Early Childhood Code of Ethics is a set of statements about appropriate and expected behaviour of childcare professionals. Your nanny will be spending a lot of time with your children and the code of ethics reiterates that acting ethical involves thinking about everyday actions and decision making and responding with respect to all concerned.

Behavioural expectations can also include policies on social media and matters of family privacy.

Other points to be considered in an employment agreement:

•Days and hours worked (including start and finishing time)

•When and how your nanny will be paid

•Specific duties and any additional duties (will housekeeping be a part of the role?)

•Annual recreation leave, sick leave, special leave, pay on public holidays etc

•Conditions of salary review

•Conditions of termination

Kids and Nanny Employment Agreement


According to the Queensland Government, as the employer, it is your responsibility to ensure that your nanny has a valid Blue Card for childcare or you will need to support your nanny’s application for one.

The mini team handles the preliminary screening process that comes with running the advertisement campaign in search of your nanny. The screening includes reference checks and qualifications (Blue Card, CPR certifications, Driver’s license, police checks) before we introduce you to your short list of nanny candidates.

We are also available to help you along the employing direct process should you have any questions concerning your nanny and your role as an employer.

Let us know if you had any comments or concerns regarding creating an employment agreement, and we will be happy to help you out.


Meet Casual Kid-Sitter, Justin


By: Katrina Lubiano

mini Majer kid sitter Justin

Let me introduce you to our Canadian, casual kid-sitter, Justin, avid mountain climber, forest forager, and botany hobbyist. Justin studies health sciences at Torrens University in the Valley, works as a freelance web developer, and is the brains behind natural health sciences website, The Sunlight Experiment


How did you come across mini Nanny Agency? 

My girlfriend [lucky me] found out about mini first, actually. She started a temp-nannying contract with the Majers looking after their 8-year-old son, Henry. 

We would pick Henry up together after school on Fridays and take the City Cat to Southbank and play Pokemon Go. Henry and I got along really well right off the bat. 

It was really sad when the contract ended for all of us since the Majers became like family to us. Katrina ended up getting another nannying gig, but I still meet him weekly for tutoring sessions. 


What do you enjoy most about kid-sitting Henry? 

I like picking his brain. He gives me a fresh perspective, and he can talk about ANYTHING. I ask him all kinds of deep questions and he always has an answer. I don’t think he knows it yet, but the kid is a comedic genius.  


What are your and Henry’s favourite activities together?

He loves gaming on his iPod. Henry gets really into them. We talk about Pokemon Go and Clash of Clans a lot. When he was really into Pokemon Go, we would go on adventures and catch Pokemon around the neighbourhood or go to South Bank. 

Katrina, Henry, Casey (our friend visiting from Canada), and I went on a day adventure during summer holidays to Mount Tamborine. We had a good time playing 21 questions in the car, checking out the cool shops on the strip, and walked down to the waterfalls there. He fell asleep right when he got home. 


What is the day in the life of Justin look like? 

I go to school and stick around to put in some freelance work. The Power Station cafe in the school makes the best cappuccinos. I’ll sometimes drink 3 in a day if I need to get a lot of work done. 

If I'm with Henry that afternoon, I’ll head to his house for the usual routine. Otherwise, I’ll stay at school the whole day to work and study. 

In the evenings, I like to indoor rock climb at Urban Climb in Newstead or I’ll go for a 10 km run along the river.  


Can you tell us a bit about how you started The Sunlight Experiment

It’s was a blog and database to help me organise everything I’ve learned from my experimental botany back in Canada. It has since evolved to include a large database of reference for my health science studies now. My focus has always been on plant based medicine and bioprospecting. It’s a lot of hard work, and it keeps growing, so it’s really rewarding to see how many people actually read it!


What do your plans in Australia look like?

I have about a year left in uni. I finish August 2018 and I plan on going back to Canada for a little while. I guess before I go, I just want to learn as much as I can.

My parents are coming to visit soon, and some friends in feb. It will be a lot of fun showing them around, and seeing Brisbane again through fresh eyes. 


Katrina's Nanny Story

By: Katrina Lubiano


What's Brought you To This Point?

I had moved to Brisbane from Canada after graduating university almost 4 months ago now.

My first job upon arriving here on my working holiday visa was at a telesales center. It was a 9-5 full-time gig in a stuffy office with pushy sales techniques. I was earning money doing work that I didn't believe in.

Brisbane is a stunning city with so much culture to take in, it was a shame I was in an office all day. I lasted a week at that gig. I stumbled upon mini nanny agency through their an advertisement looking for a temp nanny position for a beautiful family that I am so thankful to have in my life today.


What Drew you To Nannying?

One of the reasons I was drawn to childcare is because I love hanging out with kids. Children provide a fresh perspective and help simplify what we grown-ups are so great at over-complicating. I think nannying can be a creative and flexible outlet as a job, especially if you’re on a temporary visa, like myself. You can apply so many different skills working with children, whether your talents are in cooking, art, teaching, or organisation. It’s rewarding to know that at the end of the day, you’re in a career helping families.


How Did you Find Mini Nanny Agency?

Reaching out through a recruitment agency, through mini Nanny Agency, is an excellent way to start off your nannying career and meet people in a new city. To be honest, mini nanny agency was not the first place I came across when I decided on this nanny-adventure. I applied at a few other agencies and met with their recruitment agents, but it was Michelle’s warm personality and punctuality that won me over.

Michelle is passionate about what she does and really cares about the families and the nannies she works with. The interview didn’t feel like an interview at all; she was genuinely interested in getting a feel for my personality and story to ensure I was the best match for her client.


What Advice Would You Have For People Looking To Become A Nanny In A New City?

It’s really about creating a network when moving to a new country. To meet people who are like-minded makes all the difference in helping a new city feel more like home, and I found that my values with Michelle and mini Nanny Agency aligned.


What Was your First Nanny Job?

My first nannying gig was a temporary position with the Majer family themselves. Their nanny had gone on vacation, so I had the opportunity to work with the charming and very active 8-year-old, Henry and his lovely mom, Suzie. I can’t say enough amazing things about this family. I am one of those people who believes that people come into your life for a reason, and since I’ve moved to Brisbane, without my family, I’ve felt such a strong connection to the Majers and all they’ve done for my partner and me

Suzie and Henry kindly invited justin and I to join them to cheer the broncos on. 

Suzie and Henry kindly invited justin and I to join them to cheer the broncos on. 

I was overall impressed with Michelle’s approach with recruitment in that she takes the time to get to know the families’ and the nannies’ needs. I’m so pleased to be working for a company that I truly believe in. Since working for the Majers, I’ve started nannying for another great family and have been writing for the mini-blog and I can honestly say, that I love what I do. If you want to immerse yourself in the Australian experience as a traveler, I can’t think of a better and more rewarding career than nannying. 

A photo posted by mini majer (@minimajer) on


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